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2003 - 03/13

UCAP Meeting of 03/13/2003


agenda status: not approved

University Committee on Academic Policy

Meeting of Thursday, March 13, 2003
10:15 a.m., Board Room, Administration Building

1. Approval of Agenda

2. Approval of Minutes of the February 20, 2003 meeting..........................(Attachment)

3. Comments from the Acting Chairperson

4. Comments from the Assistant Provost

5. Request to Allow Credit Earned in MSU Co-sponsored Study Abroad Programs to be
Regular MSU Credit Rather than Transfer Credit (Office of Study Abroad)
[bring previously distributed materials]

6. Sub-committee Update on Academic Integrity

7. Roundtable

Please phone or E-Mail Robin Pline (353-5380; if you cannot be present.

Attachments: February 20, 2003 Draft Minutes

minutes status: not approved

UCAP Minutes for meeting held on 03/13/2003

Approved 4/10/03
University Committee on Academic Policy
March 13, 2003

Members Present: Henry Beckmeyer, Colleen Card, Betty Cheng, Jim Gallagher, Patricia Mullan, Folu Ogundimu, Georgia Padonu, Gary Stollak, Winston Wilkinson, June Youatt, Maija Zile

1. Agenda was approved.

2. Minutes of February 20, 2003 approved with revisions.

3. Comments from the Acting Chair Person: No comments

4. Comments from the Assistant Provost: June Youatt reported: (a) on the new website launched by the University in response to the need for centralized emergency information ( It can be accessed by entering the word “emergency” in the MSU information box in the search field of the MSU home page, (b) Grades may now be turned in 72 hours instead of 36 hours after the exam. Faculty can enter grades for individual classes, instead of waiting until grades for all of their classes have been completed, (c) that a discussion of the Department of Telecommunication’s name change will take place at our next meeting, (d) for the committee to be aware of a possible increase in its workload, in response to the state’s budget crisis. A question was asked about the possible offering of guidelines on eliminating programs. A checklist is being developed to help departments consider implications for students of potential reorganization.

5. Request To Allow Credit Earned in MSU Co-sponsored Study Abroad Programs to be Regular MSU Credit Rather than Transfer Credit (Office of Study Abroad: June Youatt shared the information that the Grad Council had decided to recommend that grades be counted into the GPA. It also pointed out that departments propose or identify co-sponsored programs. After much discussion, UCAP voted on the following motions:
        Grades forcourses in co-sponsored programswould appear on transcripts. Motion carried.
      Another discussion took place on who is responsible for grade equivalencies. No changes were made to existing practices.

      The approval mechanism of the Co-sponsored Study Abroad Programs (CSSAP’s) was also discussed. CSSAP’s go to the Office of Study Abroad and also an advisory committee before being accepted. The recommendation is that programs of more than fifteen credits should go to the University Curriculum Committee. The following motion was made:
        Credits received from CSSAP will be used in the calculation of the GPA. If a program contains more than fifteen credits, the program must receive approval from UCC to have grades calculated in the GPA. Motion carried.
      Also discussed was whether or not credits earned in co-sponsored programs would be considered residential (“on-campus”) credit. The following motion was made:
        Credits earned in CSSAP’s will not count as “on campus” credit. Motion carried.
6. Update on Academic Integrity: The committee has forwarded its report to Bridget Behe, who is preparing a cover letter for the Provost. The report will appear on the UCAP website as a PDF file. This report includes recommendations to: (1) create a central document on academic integrity, which gathers together the university’s comprehensive but fragmented information on academic policies, (2) include linkages from this document to student-, faculty-, and ombudsman- sites, (3) include sections on academic integrity in university-sponsored electronic course software; (4) promote communication from the Provost to university departments, to determine what mechanisms they have in place to become familiar with and review the implications of current academic integrity policies..

7. Roundtable/remarks: Announcement of another student-initiated Iraq forum. Also, a request on the ongoing need of professors in regard to post written syllabi, which should include academic integrity policies.
    Meeting adjourned at 11:55 a.m.

    Next meeting March 27, 2003

    Respectfully submitted,
    Colleen Card