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2003 - 12/04

UCAP Meeting of 12/04/2003


agenda status: approved


University Committee on Academic Policy

Meeting of Thursday, December 4, 2003
10:15 a.m., Board Room, Administration Building

1. Approval of Agenda (10:15)

2. Approval of Minutes of the November 20, 2003 meeting (10:20)..........(Attachment)

3. Comments from the Chairperson (10:25)

4. Comments from the Assistant Provost (10:30)

5. Submission of Grades in Timely Manner --
Addition to Code of Teaching Responsibility Text (10:35)..........(Attachment)

6. Extension on Moratorium in Family & Consumer Resources (11:00)..........(Attachment)

Please phone or E-Mail Robin Pline (353-5380; if you cannot be present and send a substitute in your place.

Attachments: November 20, 2003 Draft Minutes
Code of Teaching Responsibility Text
Family & Consumer Resources Moratorium Extension Materials

minutes status: approved

approved at meeting of

UCAP Minutes for meeting held on 12/04/2003

Approved as Amended 1/15/04
University Committee on Academic Policy
December 4, 2003
Meeting Minutes

Members Present: Bridget Behe (Chair), Steven Dilley, James Gallagher, Jeremy Hernandez, Jennifer Hodges, Helene Pazak (for Paul Coe), Tim Howes, Patricia Mullan, Rod Phillips, Jordan Robinson, Sharon Senk, Jon Sticklen (for Betty Cheng), Janet Bokemeier, Tom Morse, Georgia Padonu, Cynthia Taggart, Alexander von Eye,

Others Present: Assistant Provost June Pierce Youatt

Members Absent: Henry Beckmeyer, Kyle Martin, Folu Ogundimu, Maija Zile

1. The agenda was amended to include a report from the Teaching Importance Subcommittee and report agenda item 6 as 5 and 5 as 6 and was approved as amended.

2. The minutes of the November 20, 2003 UCAP Meeting were approved as written.

3. Comments from the Chairperson: Bridget Behe thanked the members for their participation in the activities of the committee during this semester.

4. Comments from the Assistant Provost Youatt reported that Provost Simon had indicated by memorandum that she would not impose a moratorium on the Bachelor of Arts in the History or Art until at least after the spring semester, giving the department an opportunity to complete some planning.

5. Extension on Moratorium on admission to the major in Family & Consumer Resources: The department of Family and Child Ecology is considering what to do about this major and faculty hires in this area, so requests a continuation of the present moratorium through the 2004-2005 academic year. A motion was made to approve the extension on the moratorium on admission to the Bachelor of Science degree in Family and Consumer Resources. The motion carried.

6. Submission of Grades in Timely Manner: Addition to the Code of Teaching Responsibility Text: A motion was made to add the following language at the end of paragraph 2. of the Code of Teaching Responsibility: "they will be submitted in accordance with University deadlines so students are informed promptly of their academic progress." Motion passed.

7. Submission of report from Teaching Importance Subcommittee: The first item related to suggested changes to the Ombudsman’s "Attendance Policies and Excused Absences" which can be found on the Ombudsman’s website at After discussion of the proposed changes, revisions to the document were adopted. A motion was made to accept the document with suggested changes. The motion carried. The revised document is Attachment 1. The approved language will be sent to the Ombudsman for consideration of inclusion on his office’s website. The second document involved suggested changes to the Code of Teaching Responsibility related to distribution of a syllabus by instructors. This topic was discussed at the November 20, 2003 UCAP meeting and revisions were made based on that discussion. There were four items relating to four paragraphs in the Code of Teaching Responsibility. After extensive discussion and several wording changes, the proposal was adopted. See attachment 2 for the version adopted. The Committee will consult with representatives from the University Graduate Council before the recommended changes are forwarded to ECAC.

Additional Discussion Item: Jon Sticklen proposed that the University Policy on Study Abroad Co-Sponsored programs be re-considered by UCAP next semester. The implementation of the policy, approved last spring by UCAP, may have negative consequences for programs and students since the grades from other universities will now be calculated into the student’s MSU GPA. It was agreed to add this to a UCAP agenda in the Spring Semester.

The meeting was adjourned at 11:25 A.M.

Respectively submitted,
Steven Dilley