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2004 - 10/28

UCAP Meeting of 10/28/2004


agenda status: approved


University Committee on Academic Policy

Meeting of Thursday, October 28, 2004
10:15 a.m., Board Room, Administration Building

1. Approval of Agenda

2. Approval of Minutes of the September 30, 2004 meeting..........(Attachment)

3. Comments from the Chairperson

4. Comments from the Assistant Provost

5. Proposal for the Merger of Advertising & Merchandising Mgt..........(Attachment)

6. NCAA Certification Self-Study Report..........(Attachment)

7. SOCT Policy & Administration Memo, November 15, 2001..........(Attachment)

8. Class Excuse Policy..........Glynda Moorer

9. Director of Honors College Title Change..........(Attachment)

10. Roundtable discussion

Please phone or E-Mail Robin Pline (353-5380; if you cannot be present and send a substitute in your place.

Attachment: Minutes of September 30, 2004
Proposal for the Merger of Advertising & Merchandising Mgt
NCAA Certification Self-Study Report
SOCT Policy & Administration Memo, November 15, 2001
Honors College Director’s Title Change

minutes status: approved

approved at meeting of

UCAP Minutes for meeting held on 10/28/2004

Approved 11/11/04
University Committee on Academic Policy
October 28, 2004
Meeting Minutes

Members Present: Lauren Beach, Henry Beckmeyer, Renee Canady, C. Kurt Dewhurst, Patrick Dickson (for Ralph Putnam), Steve Dilley, Steve Dilley, Rebecca Henry, Jeremy Hernandez, Jennifer Hodges, Helen Mayer, Folu Ogundimu (Chair), Rod Phillips, Sharon Pocock, Kurt Stirewalt, Cynthia Taggart, Peter Tomchuck, Alex von Eye, Maija Zile

Members Absent: Yadav Gopalan, Karthik Prasad, Sharon Senk

Others Present: June Pierce Youatt (Assistant Provost), Bonnie Reece (Advertising), Brenda Sternquist (Merchandising Management), Glynda Moorer (Olin Health Center)

1. Approval of Agenda: Approved without amendment.

2. Approval of Minutes of the September 30, 2004 meeting: Approved without amendment.

3. Comments from the Chairperson: Chairman Ogundimu commented on the Tuesday, October 26, 2004 Academic Council meeting. The Code of Teaching Responsibility was referred back to ECAC for further deliberations and will probably be referred back to UCAP. A subcommittee was formed to study the issue – Sharon Pocock (chair), Rodney Phillips, Kurt Stirewalt, Jeremy Hernandez and Peter Tomchuck. The new residential college report is now available on the web ( and it is likely that eventually UCAP will be asked to consult, so UCAP members should go to the website to familiarize themselves with the report. Also, the Quantitative Literacy and Integrative Studies interim reports were presented and also are available on the web. Those committee reports will also involve issues that UCAP will have to consider.

4. Comments from the Assistant Provost: Assistant Provost Youatt emphasized the importance of all three of the reports mentioned above and encouraged UCAP members to visit the website and compare the charges to these three committees to the preliminary drafts of the committee reports.

5. Proposal for the Merger of Advertising & Merchandising Mgt: Professor Bonnie Reece of the Department of Advertising and Brenda Sternquist of the Department of Merchandising Management presented the merger proposal. Questions were raised by the members of UCAP concerning the number of faculty in each department (15 in Advertising and 5 in Merchandising Management), whether any formal discussion had been held with students in the affected departments (none have been held to date, but both representatives agreed this was a good idea), and whether a physical re-location of faculty will be necessary (Merchandising Management faculty will move to the Communications Arts building from the Human Ecology building). Discussion within the committee after the representatives left focused on the impact on the Journalism and Communication programs and the courses in public relations offered by those departments. The discussion also examined the lack of student input in the consultation process. Stirewalt moved approval of the proposal with a recommendation that the two departments engage in wide communication (websites, public forums, letters to students) to students seeking student input, seconded by Kurt Dewhurst. The proposal was approved by voice vote.

6. NCAA Certification Self-Study Report: The members of UCAP were urged to visit the website at for a review of the report, with special emphasis to the section on academic integrity.

7. SOCT Policy & Administration Memo, November 15, 2001: Every unit is required to administer a student instructional rating form as part of the unit’s evaluation of instructional performance. The information gathered using the SOCT form is public while the information gathered from the SIRS form is private. All SOCT forms will be completed electronically beginning with the Fall 2004 semester. The School of Business is the only College using the SOCT form as its sole source of evaluation of instructional performance. There was extensive discussion of the content and purpose of the SOCT and SIRS forms. As a result of that discussion, the following actions were taken:
    Motion #1: To affirm the UCAP’s earlier approval of electronic distribution of the SOCT to fulfill the SOCT’s original purpose to provide selected public information for students as an aid in choosing courses. Patrick Dickson proposed the motion, seconded by Renee Canady. Approved with one dissent.
    Motion #2 Unit’s using the SOCT form (or any variation of it) as an instrument of evaluation of instructional performance must use the form in such a manner that the unit is in compliance with academic policy. Cynthia Taggart proposed the motion, seconded by Canady. Approved unanimously. The official Academic Programs text regarding SOCT policy can be found at

    Sense of the committee members (not a formal motion) - the members of UCAP strongly recommend that if a form other than the standard SIRS form is used to collect data on instruction, that it be designed to collect substantial and significant information since it is used as one source of information considered in deciding on retention, promotion, salary, and tenure. The questions on the SOCT form were not created to elicit that type of information, or to be used for that purpose.

8. Class Excuse Policy: Glynda Moorer made a presentation on behalf of Olin. Olin Health Center will no longer provide verification of illness forms (known as “class excuses”) unless there is a significant, prolonged illness (one generally lasting a week or more). This will require that faculty no longer indicate on their syllabi that such an excuse is required when a student misses class or class assignments due to illness. Apparently, a significant number of faculty have such a requirement. About 10% of Olin’s patient visits involve student’s who are seeking such excuses. Renee Canady, Steve Dilley, Rebecca Henry, Helen Mayer, Jennifer Hodges and Lauren Beach were appointed to a subcommittee to consider the issue.

9. Director of Honors College Title Change: A proposal to change the Title of Director of Honors College to Dean of the Honors College was approved unanimously.

10. Roundtable discussion was devoted to appointing members to the subcommittees mentioned above and setting the time frame for the subcommittee’s deliberations and report back to UCAP.

Submitted by Steven Dilley (